PATIENTS.OUT Format

This file format has been superceded by the TRANSFER.OUT format which is the preferred standard for exporting data from Clinical.

See also:

The PATIENTS.OUT file was the original default for exporting information from Clinical. It is a fixed length text file conforming to the format specified below.

Each line in has the following Structure and is terminated by a Carriage return/Line feed pair (ASCII 13 + ASCII 10).

Field

Name

Length

Description

1

UR_NO

9

Unique identifying code for each patient *

2

SURNAME

20

 

3

FIRSTNAME

20

All Christian Names

4

ADDRESS

30

Street and Number

5

CITY

20

City or Suburb

6

POSTCODE

4

 

7

DOB

10

Date of birth in format dd/mm/yyyy

8

MC_NO

13

Medicare Number

9

PENS_NO

14

Pension or DVA Number

10

PHONE

14

Phone Number

11

CODE

1

Pension Code - P, R, L or blank **

12

SEX

1

N (Not Stated), M (Male), F (Female), X (Intersex/Other)

13

S_NET

14

Safety net Number

14

RECORD_NO

10

Record or Chart Number ***

Notes

A field may be blank, if the information is not recorded in the Clinical Databases, however, the correct position of the fields are maintained (buffered with space character).

*

Unique code identifying a patient - may contain letters or numbers in character format.

**

P = Pension/HCC holder, R = DVA yellow card holder, L = DVA white card holder.

***

This field corresponds to the patient's record in the paper-based files, for example the RACGP filing system.